(1) Preamble

The responsible handling of your person-related data in accordance with the relevant data protection regulations in Germany is of considerable importance to us: as charitable organisations or as corporations that are directly accountable to the Federal Government, Goethe-Institut e.V., DAAD e.V. and Alexander von Humboldt Foundation are running the platform

Alumniportal Deutschland

for the purpose of networking alumni among themselves, with the afore-mentioned organisations and with associated partners in industry, politics, science, etc. in the Internet under the URL "http://www.alumniportal-deutschland.org/"

Under the leadership of German Academic Exchange Service (DAAD), the organisations involved, Goethe-Institut e.V. and Alexander von Humboldt Foundation, have signed a co-operation agreement on the project Alumniportal Deutschland. In the following, this alliance will be referred to as "Alumniportal-Deutschland-Cooperation" (Anbietergruppe A - service-providing group A).

Alumniportal-Deutschland-Cooperation collaborates with further partners, especially with organisations and institutions in international co-operation. In the following, this group will be referred to as "associated partners" (Anbietergruppe B - service-providing group B).

Further organisations, firms and institutions may register at the Alumniportal Deutschland in order to establish links with alumni. In the following, this group will be referred to as "interested parties" (Anbietergruppe C - service-providing group C).

Person-related data is only established, processed and used by Alumniportal-Deutschland-Cooperation to the extent that the data protection regulations in Germany explicitly allow or, should it reach beyond this, provided that an effective approval of the person affected or the user is on hand. Approval is via acceptance of this data protection declaration.

With your approval, you declare that you approve (with the proviso of a possible revocation at any time) of your person-related data (obligatory and voluntary statements explained as in the following) - and subsequent updating of them - may be established, processed and used in the context of Alumniportal-Deutschland-Cooperation.

Here, we will inform you about the details of how Alumniportal-Deutschland-Cooperation handles your person-related data. In the following, the term "user" refers to everyone registered in the Alumniportal Deutschland.

(2) Person-related data

The Alumniportal Deutschland has been designed to allow as little person-related data as necessary to be established, processed or used. As a social network, the Alumniportal Deutschland will only work if the users make a minimum of person-related data accessible to other users.

In the course of the first log-in, the following person-related data will be requested from you that are required to show you the services of the Alumniportal Deutschland:

  • first Name
  • last Name
  • email address,
  • password,
  • continent of nationality,
  • nationality,
  • approval of receiving the Alumniportal Deutschland newsletter

These data will be established and transmitted via a secure site link (https / SSL Certificate).

After registration, you can supplement your user profile with the following additional data (the provision of this data is voluntary on your part).

  • date of birth,
  • stay in Germany,
  • address,
  • town,
  • continent,
  • country,
  • chief area of professional activity,
  • training or education institution (highest degree),
  • degree,
  • subject area (possibly also specialisation),
  • graduation year,
  • funding or contact organisation.

The provision of your data serves

  • informing the alumni / users among one another
  • the organisations of Alumniportal-Deutschland-Cooperation (Anbietergruppe A) via e-mail and within the portal, as well as
  • the associated partners (Anbietergruppe B) and the interested parties (Anbietergruppe C), solely within the portal.

The parties referred to may access the data provided exclusively for establishing contacts in conformity with the goals of the portal, for example to find experts in a certain specialist area and, should this be required, to contact them. The data may not be used for further purposes, in particular not for commercial inquiries or mailings.

Your information will only be stored by us for as long as it is necessary to provide the service to you. Subsequently, this data will be deleted if there are no other legal obligations for retaining the data.

If you have consented to the sending of a newsletter, you have the right to revoke this consent at any time.

Your data will not be used by us for automated decision-making or profiling.

In addition, on a voluntary basis, you can make further personal details statements accessible to other users.

It is not possible to find your data via an Internet search machine.

Just like with all contents and services of the section "Community", via contact confirmation, you are in charge of which of the registered users may view your profile data and other contents such as blogs, files, etc.

A search will enable you to look for other users and have them find you. With the exception of the contact data email, you can do searches for all data. Of course the search results depend on what the other users have selected visible.

Every user can send messages to, and receive messages from, other users. Messages sent / received are stored under "Correspondence", but you may delete them at any time, and only you can view them.

As a registered Alumniportal-Deutschland user, you can dispatch invitations to become an Alumniportal-Deutschland member. We will use the person-related data established in this context exclusively for inviting the respective persons.
As the inviting party, please remember to send along your following personal data:

  • first name
  • last name
  • email address

Technology used for community management

For the community website https://community.alumniportal-deutschland.org/ we use the Alumni Network and Digital Career Community Software "Graduway", a service from Headhunter Systems Limited. This service provider processes your personal data when using this website. He is bound by our instructions and instructed in writing. The data processing by this service provider takes place within the framework of the legal provisions of data protection law of the European Union, in particular the General Data Protection Regulation ("GDPR").
We would like to point out that our graduway cooperates with the following subcontractors in the performance of its contractual services:

• Amazon Web Services for Cloud Hosting Services (Germany)
• Google Cloud Platform for cloud hosting services (Belgium)
• Companies belonging to the Graduway group (Great Britain, United States, Isreal): system development and maintenance, support
• Graduway uses the services of Sendgrid, Inc. from the United States to send community notifications and emails. SendGrid is certified according to the “EU-US Privacy Shield”. The “Privacy Shield” is an agreement between the European Union (EU) and the USA, which is intended to ensure compliance with European data protection standards in the USA.

Email notifications from the Alumniportal Deutschland community are used in the following cases:
• When creating an account on the Alumniportal Deutschland
• When using the "Reset password" function
• Event invitations and reminders, community activity overview, platform announcements, group invitations or notifications from the administrator
• Notifications related to your activity or community membership such as Notifications about received messages, comments on your posts and the like.

Receiving notifications in the latter two cases can be prevented by adjusting the corresponding settings in your profile. If you do not want Graduway to collect, process or use any data about you on the community website, please do not register as a member and do not go to the community page. In this case, however, you cannot use the community services. Further information on Graduway's data processing and its terms of use can be found in Graduway's privacy policy and terms of use.

Registration using social plugins on the community website
The community website uses so-called “social plugins” of the social network LinkedIn from LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland for registration on the Alumniportal Deutschland. By clicking the button from you will be redirected to our pages on these social media platforms. The so-called Shariff solution is implemented on our website. When you visit our website, no data is automatically transmitted to the social networks concerned.

Only when you have clicked on a social media button does your browser establish a direct connection to the server of the social network via this social plugin. We have no influence on the scope of the data collected in this way by the operators of the social networks. The operators process the information that you have accessed our website. If you are logged into one of the social networks at the same time, the operator can assign the corresponding calls to your account with the respective social network. Even if you are not a member of LinkedIn, there is a possibility that they will find out your IP address via the social plug-in and save it if necessary.

For details on the purpose and scope of data processing, collection and use by LinkedIn and Facebook and your related rights and setting options, please refer to the respective data protection information:


If you do not want social networks to collect data about you via our website, do not click the button. You can also block the social plugins for your browser using add-ons.

(3) No forwarding of person-related data to third parties

We will not forward your person-related data to third parties. The only exception is such cases in which a legal obligation to pass on data exists (e.g. in accordance with § 14 Section 1 TMG [Telemediengesetz] in the case of inquiries by criminal prosecution authorities and other state institutions with the corresponding powers). A further exception is the forwarding of your data to the partners already mentioned in the introductory section for the purposes referred to. In no circumstances will we hand on person-related data to third parties for advertising, marketing or other commercial purposes.

(4) Cookies

Cookies are small text files that we use for the duration of a session and serve the purpose of identifying the user when logging in, choosing the right menu language and ensuring smooth operating. Cookies may be deactivated within the browser, although this may restrict the portal's functionality.

(5) Persons under the age of 18 years

The use of the services provided by the Alumniportal Deutschland is intended for persons of full age. Parents or other guardians are responsible for the protection of their children's sphere of privacy. We recommend that in all cases, minors ask their parents for permission to disseminate information about themselves via the Internet.

(6) Deactivating the account

Accounts that have been opened may be deleted together with the data they contain. The data may subsequently no longer be called up. Owing to the data stored in the cache, this user data may still be accessible for a short period after deactivating the account. When your have deleted your account, your person-related data will be irretrievably deleted, and forum entries and personal messages will be made anonymous so that they can no longer be assigned to you. This is done, for example, to prevent the course of a discussion from being interrupted.

(7) Amendments to the data protection principles

The contents and functions of the Alumniportal-Deutschland are constantly being developed and improved. This can cause the need to arise for an amendment of these data. Registered users will be informed about changes when logging in. A respective updated version can always be viewed and printed at the URL www.alumniportal-deutschland.org/services/privacy.html. Additionally, there is the option of downloading and storing these data protection principles.

(8) Right to information and contact

You have the right to information about your personal data stored by us at any time. Also, we will correct your data according to your preference should there be errors in storage. Of course, at your request, we will also delete all of your personal data provided that we do not have to comply with statutory retention requirements. For these cases, we will restrict your data for further processing so that it can no longer be used.

Furthermore, you have a right to object to the further processing of your data and the right to receive your data in electronic form.

In these cases please contact our data protection officer


c/o Deutscher Akademischer Austauschdienst e.V. (DAAD)
Kennedyallee 50
53175 Bonn


This Privacy Policy is available both in German and English language. In the event of any inconsistency between the German version and the English version, the German version shall prevail.

(9) Webanalysis technology


The provider of this website uses the services of etracker GmbH, Hamburg, Germany (www.etracker.com) to analyse usage data. Here, cookies are used which enable the statistical analysis of the use of this website by its visitors as well as the display of usage-relevant content or advertising. Cookies are small text files that are stored by the Internet browser on the user's device. etracker cookies do not contain any information that could identify a user.

The data generated with etracker is processed and stored by etracker solely in Germany by commission of the provider of this website and is thus subject to strict German and European data protection laws and standards.In this regard, etracker was checked, certified and awarded with the ePrivacyseal data protection seal of approval.

The data is processed on the legal basis of Art. 6 Section 1 lit f (legitimate interest) of the EU General Data Protection Regulation (GDPR).Our legitimate interest is the optimization of our online offer and our website. As the privacy of our visitors is very important to us, etracker anonymizes the IP address as early as possible and converts login or device IDs into a unique key with which, however,no connection to any specific person can be made with. etracker does not use it for any other purpose, combine it with other data or pass it on to third parties.

You can object to the outlined data processing at any time provided it is related to your person. Your objection has no detrimental consequences for you.

Further information on data protection with etracker can be found here.

Google Analytics

This website uses Google Analytics, a web analysis service of Google Inc. (hereinafter: “Google”). Google Analytics uses cookies (see clause 5), i.e. text files which are saved to your computer and allow us to analyse your use of the website. The information that is created by cookies on your use of our website is usually sent to a Google server in the United States, where it is then stored. However, if you have activated IP anonymisation for this website, your IP address will not be sent without first being truncated by Google within the Member States of the European Union or other parties to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be sent to a Google server in the United States and then truncated there. Acting on behalf of the site operators, Google will use this information to analyse your use of the website, to create reports on website activities for us as site operators and to provide us with other services connected with website and internet use. The IP address which Google Analytics sends via your browser will not be linked by Google with any other data Google may have.

This website uses Google Analytics with the extension “_anonymizeIp()”. This has the effect of truncating IP addresses before further processing, so that the data cannot be related to any specific person. If the data that is collected about you allows conclusions about you as a person, this is immediately prevented and the relevant personal data are thus erased immediately.

We use Google Analytics to analyse use of our website and to improve it at regular intervals. The statistical data we receive in this way helps us to improve our website and to make it more interesting for you as a user. For exceptional cases in which personal data is transferred to the United States, Google has subjected itself to the EU-US Privacy Shield (https://www.privacyshield.gov/EU-US-Framework).

The legal basis for the use of Google Analytics is GDPR Article 6 (1) point a, i.e. your consent. Any data that we send, and which is linked to cookies, user IDs or advertising IDs, is automatically erased after 14 months. Any data that has reached the end of its retention period is automatically erased once a month.

You can prevent the storage of cookies through a suitable setting in your browser software. Please note, however, that if you do so, you may not be able to use all the functions of this website in full. Furthermore, if you wish to prevent the collection of data generated by cookies and related to your usage of the website (incl. your IP address) and if you wish to opt out of such data being processed by Google, you can download and install a browser plug-in from the following link: https://tools.google.com/dlpage/gaoptout?hl=en.

Opt-out cookies prevent any future collection of your data when visiting this website. To prevent collection via Universal Analytics across multiple devices, you need to implement the opt-out on all the systems you use. Click here to set the opt-out cookie:

Further details about Google and its use of personal data can be obtained from the following addresses:

II. Terms of Use

(1) Operators and users

The non-profit organisations involved, Goethe-Institut e.V., DAAD e.V. and Alexander von Humboldt-Stiftung, have signed a co-operation agreement on the project Alumniportal Deutschland. In the following, the latter will be referred to as "Alumniportal Deutschland-Cooperation". These conditions of use apply between the operators - the Alumniportal Deutschland-Cooperation, Alumniportal Deutschland c/o Deutscher Akademischer Austauschdienst e.V. (DAAD), D-53175 Bonn - and the registered user - persons registered in the Alumniportal Deutschland. The registered users are

  • mainly "Germany-Alumni", i.e. persons who have stayed in Germany for at least 3 months for training purposes or who have been employed in Germany for several years
  • and organisations / companies wishing to get in touch with "Germany-Alumni".

These conditions of use may be subject to changes. Under the URL www.alumniportal-deutschland.de/services/privacy.html, you will find the respective latest version of these conditions of use which you can view and print.
Please carefully read the conditions of use. They contain important information, mutual rights and duties, etc.

(2) Subject of the contract

The central content of the Alumniportal Deutschland programme is an Internet platform under the URL "http://www.alumniportal-deutschland.org/" with which Deutschland-Alumni can, for example, link up in a network, find one another (again), exchange views and experience and communicate via messages, discussion forums and other channels.
As operators, we undertake to ensure that the operating of the platform is free of any disturbances, although we cannot guarantee this. Circumstances may result in system availability being restricted by maintenance work or other influence.

(3) Establishing contact

As registered users, you declare that you agree that your data, e.g. your email, is used for the purpose of establishing contact and for statistical purposes by the organisations Goethe-Institut, DAAD and AvH. Establishing contact may be both in the form of messages personally addressed to the users and in the form of general information / newsletters.
Users give their consent (with the proviso of a possible revocation at any time) to their person-related data - as well as updates of the latter - being established, processed and used in the context of Internet presentations by the Alumniportal Deutschland-Cooperation. The address data may be forwarded to printers and agencies, but solely for the purpose of mailing by post of publications by the Alumniportal Deutschland. This includes, for example, invitations to events.
The relevant regulations of the German Data Protection Act (also see Data protection) are complied with.

(4) Inadmissible user names

We reserve the right to reject user names that are unlawful, insulting, glorify violence, are of a discriminatory nature or pornographic or are in any other way irreconcilable with the following user conditions and may be suitable to blemish the reputation of the Alumniportal Deutschland-Cooperation or its co-operation partners.

(5) Rights and duties of the user

Users of the Alumniportal Deutschland commit themselves to observing copyrights. Only such contents and statements may be published in the Alumniportal Deutschland that do not violate the rights of others (in particular copyrights and generally with regard to the law of industrial property and copyright protection).

Users of the Alumniportal Deutschland are responsible for their activities within the entire platform. In all circumstances, the personal password to activate and use the user's account has to be kept secret from third parties. If you should have any cause to assume that third parties have learnt of your password, it is your duty to immediately change it. (You can change your password in your personal profile area.)

User activities aimed at complicating the functionality of the platform or making the portal unusable are forbidden and may result in civil or criminal prosecution. In particular, measures are also forbidden that may influence the portal's physical and logical structure.
You may not use the Alumniportal Deutschland for commercial purposes. This also means that advertising via the mailing of contents that the recipients obtain without having requested them (spamming) is not permitted.

On the Alumniportal Deutschland , it is generally not permissible to register for more than one user account, register for a user account in the name of another person, register in the name of a group or a legal person for a user account or present oneself as another person and disseminate false statements on oneself and other people.

Furthermore, all Alumniportal Deutschland users are obliged not to violate any legal regulations with their contents and activities (valid law of the German Federal Republic). For example, the platform may not be used for illegal purposes.

It is also forbidden to publish, transmit or disseminate contents / statements that are illegal, especially those that are insulting, glorify violence or are of a discriminatory or pornographic nature or have other contents that are contrary to morality. This also comprises contents that are accessible via links set by the users. Furthermore, the use of offensive contents, ambiguous terms and other representations is forbidden whose illegality is suspected but cannot be conclusively determined.

For example, the following are forbidden activities:

  • contents that are morally harmful for adolescents,
  • any presentation of violence against human beings or animals,
  • contents violating human dignity,
  • religiously or politically extreme contents and racist contents or contents inciting the people for religious, national or racial reasons or those glorifying violence,
  • gambling,
  • obscene contents,
  • entering photos and videos without permission by the photographer and the person shown on them.

If it suspects such contents or references, the Alumniportal Deutschland-Cooperation reserves the right to remove them without any prior announcement or explanation.

(6) Rights and duties of the operator

With the Alumniportal Deutschland, the Alumniportal Deutschland-Cooperation is merely providing the users a platform with which they can communicate with other alumni and further third parties.
To this end, it provides the technical applications for a general establishing of contacts. This service does not give rise to any claims to the substantiating of contacts, and the Alumniportal Deutschland-Cooperation and its co-operation partners are not responsible for the development of contacts.

Furthermore, claims to compensation for damage in the event of technical disturbances are ruled out. Our technical administration undertakes to ensure the frictionless operating of the platform, but as already mentioned in the Security notes, no guarantee is given for this.

The operators of the Alumniportal Deutschland do not carry out any checks on the publicly disseminated contents and statements of the users prior to their dissemination, transmittal or publication.

In the event of the conditions of use not being observed or a reasonable suspicion of a user having violated them, we are entitled to expel the respective user and, should this seem appropriate, immediately delete the contents that he has used or that have been addressed to him. In this case, the user is sent a warning fixing a time-limit, unless the violation is of such severe nature that a continuation of the owner and user relationship is unacceptable.

Users relieve the operators of the Alumniportal Deutschland of all claims, including damage claims, that other users or other third parties may make owing to a violation of their rights by the contents published on the Alumniportal Deutschland by the user.

The user covers all reasonable and proportionate costs arising for the operator owing to a violation of the rights of third parties, including the reasonable and proportionate costs arising from defence in court. These duties of the user do not apply if the user does not have to account for the violation of law.

(7) Closing the accounts

You may close your account at any time, and without giving any reasons. Once the account has been deactivated, the user's data can no longer be called up. Owing to the data retained in the cache, the member's data may still be accessible for a short period for technical reasons. Should the need arise, the Alumniportal Deutschland-Cooperation will reserve the right to keep the data stored for the time being (e.g. to assert damage compensation claims in the case of a violation).

Note: Once you have closed your account, your data will be completely and irretrievably deleted. Entries in discussion forums, personal messages and other contributions will be made anonymous. The latter can then no longer be assigned to you, but they will not be deleted, for example in order to retain the comprehensibility of a discussion.

(8) Liability

The Internet programme of the Alumniportal Deutschland has been compiled with the greatest possible care. No liability is assumed for the correctness, accuracy and flawlessness of the information on the part of the operator. Neither do we as operators assume any liability for the contents published by the users. Furthermore, any liability for damages is ruled out that arise directly from the use of the pages.
We are not responsible as operators for the contents of websites that have been referred to via external hyperlinks, and we can assume no guarantee or liability for the appropriateness and legality of these contents.

As users, you relieve the Alumniportal Deutschland-Cooperation of all claims made by third parties owing to a violation of the above-mentioned duties and / or damaging activities of the users vis-à-vis the Alumniportal Deutschland-Cooperation. As far as this is legally possible, the Alumniportal Deutschland-Cooperation cannot be held liable. (The German version of the conditions of use applies as the legally binding version.)

(9) Amendments to the conditions of usage

Alumniportal Deutschland-Cooperation reserves the right to amend these conditions of usage at any time and without stating any reasons. Registered users are informed about changes in the course of logging in.
If there are no objections to the amended version within two weeks of this notice being given, it is regarded as accepted.

These Terms of Use are available both in German and English language. In the event of any inconsistency between the German version and the English version, the German version shall prevail.

III. Security advice

As a social network for alumni of the organisations Goethe-Institut e.V., DAAD e.V. and Alexander von Humboldt Foundation, we provide a platform with which anyone interested can get in touch with other alumni and interested parties, be contacted by them, present oneself, etc.

We undertake to protect person-related data in accordance with the relevant laws and according to these data protection regulations and will make all technical and organisational arrangements that handling of person-related data observing data protection requires.

However, we would explicitly like to draw attention to the fact that we cannot protect the data made accessible to all users against misuse.

Generally, any Internet user can register with the Alumniportal Deutschland. This also means that we have no way to check whether users are always alumni entitled to use the system. We cannot guarantee a user's true identity. It is up to users themselves to get information about another user's identity, and it is their responsibility to choose whom they wish to confirm as a contact.
Please above all note the following:
Only make data public that you feel make sense regarding the Alumniportal Deutschland. Please take care to choose such data according to what you really wish to reveal about yourself. Data like your private telephone number, address, etc. should only be accessible to the contacts that you have confirmed, and not to all users.